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Role check for Indian companies is to be implemented in the MCA application. Role check can be performed only after the signatories have registered their Digital signature certificates (DSC) with MCA. A Digital Signature is the equivalent of a physical signature in electronic format, as it establishes the identity of the sender of an electronic document in the Internet. Digital Signatures are used in India for online transactions such as Income Tax E-Filing, Company or LLP Incorporation, Filing Annual Return, E-Tenders, etc., There are three types of Digital Signatures, Class I, Class II and Class III Digital Signature. Class I type of Digital Signatures are only used for securing email communication. Class II type of Digital Signatures are used for Company or LLP Incorporation, IT Return E-Filing, Obtaining DIN or DPIN, and filing other forms with the Ministry of Corporate Affairs and Income Tax Department.
Class III type Digital Signatures are used mainly for E-Tendering and for participating in E-Auctions. Digital Signatures come in the form of a USB E-Token, wherein the Digital Signature Certificate is stored in a USB Drive and can be accessed through a computer to sign documents electronically.Any person who is a Director of a Company or a Designated Partner of a LLP or a Professional like Chartered Accountant or Company Secretary must register DSC on MCA portal to file forms. If a DSC is not registered on the MCA portal, the person would not be able to file any forms. As a Director’s or Partner’s DSC is required for filing annual returns and various other forms, its important to register the DSC on MCA portal after incorporation. In this article, we look at the procedure to register DSC on MCA Portal in detail.Digital Signature Certificate or DSC is an encrypted electronic signature of a person.
Digital signatures are stored in encrypted USB drivers and can be accessed only with a password. Class 2 DSC is required for filing various types of returns with the Government like annual return, income tax return, GST return and completing other statutory filings. The main vendors for digital signature in India are Sify, E-Mudhra and N-Code. Unlike PAN or Director Identification Number (DIN), DSCs are not valid for life. DSCs are usually valid for one or two years and at end of its validity must be renewed. Once a DSC is renewed, the process to register DSC on MCA portal must be repeated to register the new DSC.Any Director or Designated Parter or Professional intending to file a form on the MCA portal must first register the DSC. Registration of DSC on MCA Portal allows MCA to to know the identity of the person who is using a Digital Signature Certificate and prevent unauthorised use. The following steps can be followed to register DSC on MCA por
- STEP 1: Log on and select your type of entity
Log on to the website of a Certifying Authority licensed to issue Digital Certificates in India. Having accessed the page, you will be guided to the Digital Certification Services’ section. Now under the ‘Digital Certification Services’ section, click on the type of entity for which you want to obtain the DSC:’ individual or organization’, etc. In case you are applying for an individual DSC, click on ‘individual’. A new tab containing the DSC Registration Form will appear. Download the DSC Registration Form on your PC.
- STEP 2: Fill the necessary details
Once you have downloaded the form, fill in all the necessary details as required in the form:
- Class of the DSC
- Type: Only Sign or Sign & Encrypt
- Applicant Name & Contact Details
- Residential Address
- GST Number & Identity Details of Proof Documents
- Document as proof of identity
- Document as proof of address
- Attestation Officer
- Payment Details
- STEP 3: Proof of identity and address
The supporting document provided as proof of identity and address must be attested by an attesting officer. Ensure the sign and seal of the attesting officer is visibly clear on the supporting proof documents.
STEP 4: Payment for DSC
A demand draft or cheque must be obtained towards payment for application of DSC in the name of the Local Registration Authority where you are going to submit your application for verification. You can find the details of the Local Registration Authority according to your city of residence by searching for a Certifying Authority licensed to issue Digital Certificates online.
STEP 5: Post the documents required
Enclose the following in an envelope.
A digital signature offers more security than an electronic signature. The unique identifying “fingerprint” data in a digital signature remains permanently embedded within a document. Signs that someone has tampered with or altered a document after signing it can be easily detected. Through the use of encryption verification technology, known as Public Key Infrastructure (PKI), a digital signature offers the highest and most verifiable standard for identifying an individual by an electronic signature. The coded message in a digital signature uniquely identifies the signer and links him or her with a particular recorded document. DocuSign’s procedures meet all PKI requirements for safe signing and maintenance.
- A high standard
The PKI standard is common to DocuSign and its peer companies in the digital signature industry. PKI offers an algorithmically based protocol in which a vendor generates two “keys,” the lengthy numbers that define the signature. One of the keys is private and the other is public.
- Global acceptance and legal compliance
More countries are starting to accept digital signatures on legally binding documents because they understand that the security protocols offered by vendors such as DocuSign are in compliance with international standards in the field.
- Long-term retention and access
The signatories to a digital signature document do not need to rely on a vendor’s continued presence in the marketplace in order to continue to verify its authenticity.
- Independent verification
Digital signatures from companies such as DocuSign can withstand stringent independent verification and cannot be altered by unauthorized parties.
A Digital Signature Certificate (DSC) Certificate authenticates your identity electronically. DSC also provides you with a high level of security for your online transactions by ensuring absolute privacy o f the information exchanged using a Digital Signature Certificate (DSC). You can use certificates to sign / encrypt information such that only the intended recipient can read it. You can digitally sign information to assure the recipient that it has not been changed in transit, a nd also verify your identity as the sender of the message.
For sending and receiving digitally signed and encrypted emails/ documents. For carrying out secure web-based transactions. In eTendering, eProcurement,for Registrar of Companies e-filing,Income Tax for e-filing income tax returns and also in many other applications. For signing documents like MS Word, MS Excel and PDFs.
Legally valid Digital Signature Certificate (DSC) Certificates are issued only through a Controller of Certifying Authorities (CCA), Govt. of India, licensed Registration Authorities (RA), such as e-Solutions. e-Solutions, a Registration Authorities (RA) licensed by (n)Code Solutions-CA, offers secure Digital Signature Certificate (DSC)s through various options tailored to suit individual as well as organizational needs.
Yes, as per Information Technology Act 2000 in India, Digital Signature Certificate (DSC) are legally valid in India. Digital Signature Certificate (DSC) are issued by licensed Certifying Authorities under the Ministry of Information Technology, Government of India as per the Information Technology Act.
Class 3 Company / Organization User certificate is required for e-Tendering, e-Procurement , Trademark / Patent filing. Class 3 is the highest type of Digital Signature Certificate. it can be issued for 1 years or 2 years. After the valid period , user need to renew class 3 digital signature certificates.
Class 2 Digital Signature Certificate is required for Income Tax filing, ROC and MCA filing. Class 2 Digital Signature Certificate can be issued for 1 year or 2 years. After the valid period , user need to renew class 2 digital signature certificates. Class 2 Digital Signature certificate can be issued to individual / organization.
Class 3 DGFT Digital Signature Certificate is required for DGFT website to communicate. DGFT Digital Signature is valid for 1 years or 2 years. User can save time and money by using DGFT Digital Signature Certificate.
A root certificate is one of two things: Either an unsigned public key certificate or a self-signed certificate used to identify the Root Certificate Authority (CA). The root certificate is in fact the anchor of trust in a digital certificate and is used for validating the entire certification tree.